Section 1 – Name: The name of this council is the Parent Advisory Council (PAC) of the Mayflower Mill Elementary School (herein call “the school”), 200 East 500 South, Lafayette, IN 47909.

Section 2 – Articles of Organization: PAC is organized exclusively for educational purposes including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

Section 3 – Mission: PAC strives to promote and nurture the relationship among students, parents, teachers and staff; to secure funding for programs that will enhance the classroom experience for students and encourage school spirit and pride, and; to help promote parental involvement in the classrooms and at school events.

Section 1 – Membership: Membership shall be automatically granted to all parents and guardians of Mayflower Mill School students, plus all staff at the school - each who pledge to honor these bylaws. There are no membership dues. Members have voting privileges. Issues of non-executive matters will be decided by an open vote of all members present at the meeting.

Section 2 – Committees: Committees shall be established as needed to carry out the mission of the organization and shall consist of Executive Officers and other council members. Each committee chair shall provide a brief summary, as necessary, at the monthly council meetings.

Section 1 – Executive Officers: The Executive Officers shall consist of: President, Vice-President, Treasurer, and Secretary. The school Principal and Vice Principal are voting members of the Executive Team. Executive Officers shall: Honor these bylaws; transact necessary business in the intervals between normal council meetings; assist in creating the annual budget; create and/or appoint standing committees; document and maintain records and ultimately forward to his/her successor; introduce motions at the regular council meetings, and; meet as necessary as an executive team to help ensure the purpose and mission of the organization is being served.

Section 2 – Terms: Each term is for one year, beginning July 1st and ending June 30th of the following year. The office of Vice-President shall be filled by a member with the intention of assuming the office of President the following year if the President moves on or steps down, pending final approval by the Executive Officers. Officers may choose to run for their office or any other office as many times as they choose, but they must be re-elected to that position by a majority vote of the members present. If a vacancy of an Executive Officer occurs, the remaining Executive Officers shall appoint a PAC member to fill the vacancy for the remainder of the term. Furthermore, officers can be removed from office, after reasonable notice, by a two-thirds vote of those present at a regularly scheduled council meeting.

Section 3 – Duties:
President: Prepare for and preside at all council and executive officer meetings; serve as the official representative of PAC; oversee the work of all officers, and; coordinate committees so that the purpose of the organization is served. Check Email 2-3 times per week and inform the Executive Officers of anything urgent.

Vice President: Assist the president and carry out the president’s duties in his or her absence or inability to serve.

Secretary: Record and distribute the minutes of all council meetings to members present; record, maintain and make available upon request, the minutes of executive team meetings; send notices of meetings to membership, and; maintain historical records in the PAC Google Drive.

Treasurer: Serve as the custodian of PAC’s finances by keeping full and accurate accounts of receipts, expenditures, and disbursements in accordance with the approved budget; present a financial statement at each PAC meeting and when requested by the executive officers, and; make a full report at the annual meeting.

Section 4 – Nominations and Elections: The nominating committee shall select candidates for each available office and present the slate at the March council meeting. Nominations will also be accepted from the floor at this time as well as just prior to the actual vote. Elections will be held at the April meeting. At that meeting, voting may be by voice if a slate is presented. If more than one person is running for an office, a ballot vote shall be taken. The privilege of holding an office is limited to members who frequently attend the regularly scheduled monthly meetings.

Regular meetings of the council are open to all members and are held in the Media Center immediately after school on the 2nd Wednesday of each month during the school year, except in December when there is no council meeting.

The fiscal year of the council shall begin July 1st and end on June 30th of the following year. The Treasurer shall draft a budget for the current school year and present it to the council for discussion and vote at the August meeting. The Treasurer shall pay expenses according to budget and present a summary at each monthly council meeting. The President and Treasurer shall be authorized signers on the council’s checking account. Only one signature shall be required on checks written, however, documented pre-approval is required. An auditing committee of not less than three persons who are not PAC officers shall examine the records of the Treasurer annually in June. If there are no more than three non officer members then it will come back to the Executive Council to review. When satisfied, the committee shall issue and sign a statement of fact at the end of the report and the President will see that records are turned over to the new Treasurer. The auditors’ statement shall be presented to the council at the August meeting. The council’s annual meeting shall be in May and will include the Treasurer’s annual report.

These bylaws may be amended at any regular meeting of the council by a two-thirds vote of the members present and voting, provided notice of the proposed revisions have been distributed at the previous regular meeting. These amendments shall become effective immediately upon approval. Routine review shall be no less than biennially (odd numbered years), by a committee appointed by the President.

URGENT VOTING: In the matter of something urgent that needs to be approved prior to the next held meeting, the Executive Council can approve over email by a majority vote. All records must be kept and an approved vote be brought up at the next scheduled meeting.

The council shall cooperate and support the school in ways not directly in conflict with the administration, nor shall the council seek to control school policies. The council may collaborate with other organizations concerned with child welfare, but persons representing the council shall make no commitments that bind the council. No part of the net earnings of PAC shall inure to the benefit of, or be distributable to its members, trustees, officer, or other private persons, except that PAC shall be authorized and empowered to pay reasonable compensation for services rendered and to make payment and distributions in furtherance of the purposes set forth in Article I, Section 2 of this document. No substantial part of the activities of PAC shall be the carrying on of the propaganda, or otherwise attempting to influence legislation, and PAC shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, PAC shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal Income Tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code. Upon dissolution of PAC, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of Tippecanoe County, exclusively for such purposes or to such organization(s), as said Court shall determine, which are organized and operated exclusively for such purposes.